Every feature, shown as it really works.
No feature list in the abstract. Each section below is one job your billing clerk does, with the actual WhatsApp conversation or dashboard screen next to it.
Issue any document in one message.
Type the sale the way you would tell a clerk. BilNow finds the customer and products, applies your prices, shows a preview and waits for your 1. Nothing is issued by accident.
- Quotation, invoice, cash sale, delivery order, proforma, sales order
- Customer PO, due date, delivery address, salesperson picked up from the sentence
- Change anything by replying in words: “make it 4 carton”, “add delivery 30”
- PDF, share link and running number come back in seconds
- Edit, convert, cancel and re-send by chat, PIN protected for cancellations
English, Malay, Chinese or all three. Short names and typos welcome.
Your team already has shorthand. BilNow learns it: product codes, aliases, half-typed names. When two products match it asks which one, with numbers, instead of guessing.
- Mixed-language sentences in one message
- Product codes, aliases and trigram matching for typos
- Numbered choice when more than one product or customer matches
- New customer or product? It offers to create it on the spot
- Greetings and small talk get a friendly nudge back to work
Talk it, or snap it.
Driving between deliveries? Send a voice note. Got a handwritten order, a customer purchase order or a new customer's name card? Send a photo. BilNow reads it, reads it back to you, and only acts after you confirm.
- Voice notes transcribed and repeated back before anything happens
- Photos of handwritten orders, customer POs and supplier price lists
- A name card becomes a new customer: company, contact person, phone, email, address and SSM number, ready to invoice
- Price-list photos become a product import preview
- Works in English, Malay and Chinese
Documents your accountant will accept and your customer will trust.
Every PDF carries your logo, centred letterhead, payment QR, bank details, saved terms, the amount in words and SST split per line. Chinese product names print correctly.
- Ten document types with their own running numbers, never a duplicate
- Linked chain: quotation to invoice to delivery order to receipt, visible on each document
- Credit and debit notes adjust the invoice balance automatically
- Numbered Statement of Account with ledger layout
- Revisions with history; paid documents are locked
- Public share link with PDF download and a viewed status
41000 Klang
One payment, many invoices. Allocated for you.
Say who paid and how much. BilNow spreads it across their open invoices, oldest first, shows the result and issues an official receipt. Partial payments and credit balances are handled.
- Cash, QR or e-wallet, card, transfer and cheque
- Oldest-first allocation you can override
- Official Receipt PDF sent to you and to the customer link
- Customer balance updated instantly, visible in “who owes me”
- Cancel a receipt with your PIN and the invoices reopen
Nothing is forgotten. Every morning, you know.
Overdue status flips by itself. At the time you choose, BilNow sends you a summary of yesterday, what is due and who is late. Reminders go out from your own WhatsApp, written in each customer's language.
- Daily owner summary at your chosen time
- Automatic overdue tracking, no spreadsheets
- Reminder links in English, Malay or Chinese per customer
- Credit limits with a warning before you issue
- Exclude customers you never want chased
Your books answer back.
Who owes me, when is it due, how were sales this week, which product sells best. Ask in words and get the list or the file. The clerk remembers the context of the last question.
- Who owes me, when due, sales today or this month, best products, statements
- Follow-up questions use the previous answer as context
- Any report as a PDF or Excel file on request
- Statement of account for a customer in one line
Bring your price list. Excel, CSV, or a photo of it.
Send the file in WhatsApp or upload it on the dashboard. BilNow maps the columns itself, validates every row and shows you the result before anything is saved. Changed your mind? Undo.
- Excel and CSV with automatic column mapping
- Customers and products, new and updates in one go
- Validation report before import, undo after
- Product codes generated with one tap where missing
- Cost price kept hidden from salespeople
Salespeople move fast. You keep control.
Give each salesperson a discount limit. Anything above it pauses and lands on your WhatsApp with three choices. Approve, reject or counter without opening a laptop.
- Discount limits per person
- Approve, reject or counter by replying 1, 2 or 3
- Also visible on the dashboard home as a pending card
- Requests expire if nobody answers, nothing is issued silently
- Every decision in the activity log
The reports your accountant asks for, ready in one tap.
Sales summary, by customer, by product, by salesperson, outstanding, aging, collections, daily cash book, SST and credit notes. Each one as a table, a PDF or an Excel file.
- Aging by 30, 60 and 90 days
- Daily cash book split by payment method
- SST report with sales tax and service tax by rate
- Statement of account per customer, numbered
- Filter by date range and salesperson
Prefer a form? It is all there too.
Everything the WhatsApp clerk does can be done on the dashboard. Type-ahead customers and products, SST tick per line, saved terms, delivery address, payment QR, sales agent, and one button to issue and send the PDF.
- Type-ahead search for customers and products
- SST per line with automatic grouping in the totals
- Saved T&C presets, bank details and QR toggles
- Convert to delivery order, receipt, credit note from the document page
- Download, share link or re-send to WhatsApp
Everyone pairs their own phone. You see every action.
Owner, admin and salesperson roles. Each person pairs their WhatsApp with a one-time code. Salespeople see only their own documents. The activity log records who did what, from where.
- One-time pairing code per person, deactivate and the number stops instantly
- Salespeople see only their documents, cost prices hidden
- Activity log of every issue, edit, payment, cancel and approval
- 4-digit PIN for cancellations
- Backup number onboarding if WhatsApp ever changes
Month end in minutes, in your accountant's format.
Pick the period and the system. BilNow produces import files for SQL Account, AutoCount, Bukku, Xero and Zoho Books, plus a standard file your accountant can use anywhere.
- Live sync to Bukku, Xero and Zoho Books: connect once, every invoice and receipt goes across by itself
- Export files for SQL Account, AutoCount and the rest
- Sales documents, receipts, customers and items
- CSV with proper encoding for Chinese names
- One direction, nothing to reconcile by hand
What you see when you log in.
The WhatsApp clerk and the dashboard share one set of books. Home shows today's sales, what was collected, who owes you, overdue reminders ready to send and anything waiting for your approval. On a phone, the same screens sit behind a bottom tab bar.
Built for a phone first
Most owners never open a laptop. Every page works on a phone screen with large tap targets and a bottom tab bar for Home, Documents, Customers, Products and More.
Documents, filtered by type and status
Every document from WhatsApp or the form lands here, with its source, status and linked chain. Tap one to view, download, convert or re-send.
Logo and size, payment QR, bank details, T&C presets, SST, discount limits, daily summary time, PIN.
Full lists with aliases, codes, SST category, credit limits, language and import history.
Every action logged. Platform admin sees numbers, QR pairing, plans and company limits.
Try it free. 5 documents a month, no card.
Sign up, pair your WhatsApp with a code, and send your first invoice in under five minutes.
One day of Starter costs RM 0.79. A cup of air kosong is RM 1.00.